How Learna works
See how Learna works, step by step.
Short guides for everyone at a studio: owners, teachers, parents and learners. Each one walks through a job on the real screens.
Short guides, each with its reading time shown. No account needed.
Choose a guide
Pick who you are. Each guide follows a job from start to finish, one step at a time.
Who’s who:OwnerTeacherParentLearner
Six essential guides to set up your studio, welcome families and run the day to day, then guides for the features you switch on.
- 5 minSet up your studioYour studio, lessons, team, hours and payments are set up, and parents can book from your own page.OwnerParent
- 4 minAdd a family and enrol their childAdd a family, book their lessons and invite them to manage bookings and payments.Owner
- 3 minGet paid for a termSet your fees, collect payments and follow up outstanding balances.OwnerParent
- 2 minRun a lesson dayTeachers know who’s coming, mark the roll in seconds and tell parents what to practise.TeacherLearner
- 2 minManage student details and permissionsAllergies, emergency contacts and permissions are collected once, and shown to the teachers who need them.OwnerParentTeacher
- 2 minSee how your studio is doingReview today’s tasks, studio reports and spending.Owner
- 4 minRun a school holiday programDay camps families find near home or school and book by the day, the week or the whole program, with your own prices and discounts.OwnerParent
- 2 minHandle absences, make-ups and cancellationsParents tell you about absences and cancel within your rules, book their own make-up lessons, and get a credit or refund as your policy says.OwnerParentTeacher
- 2 minCollect fees automaticallyFamilies save a card or bank account once, and each instalment is taken on its due date, with retries if a payment fails.OwnerParent
- 3 minTurn an enquiry into an enrolmentEvery enquiry gets a reply, every trial gets a follow-up, and you can see how many trials turn into enrolments.ParentOwnerTeacher
- 2 minShare rooms without clashesRun classes side by side without two booked into one room, or a class too big for its room.Owner
How the pieces fit
From a lesson you offer to a lesson paid for
One example, all the way through. Each thing leads to the next, so you set up the first two and Learna keeps the rest in step.
- ServiceSomething you offerBeginner guitar45 min · $40 a lessonOwnerYou set it up
- ClassWhen it runsWednesdays, 4:00 pmTerm 4 · 10 sessionsOwnerYou schedule it
- BookingWho is comingLiam, 8 years oldAll 10 sessionsParentThe parent books
- BillWhat is owedTerm 4 fees · $400$200 now, $200 on 1 NovLearnaLearna works it out
- PaymentWhat is paid$200 by cardReceipt emailedParentThe parent pays
- AttendanceWhat happened9 attended, 1 missedMake-ups follow studio policyTeacherThe teacher marks it
- Change a booking and review the balance: cancellations follow your notice and credit or refund policy; extra lessons may add a charge.
- Pay in parts by splitting a bill into instalments. Learna reminds families when each one falls due.
- Miss a lesson and your make-up rules decide, there and then, whether it earns a make-up.